Cold Chain & Temperature Logistics
Half the operator's real data arrives as a document and never cleanly reaches a system: a temperature chart printed off a data logger, a calibration certificate, a batch and shipping record, a lorry receipt, a proof-of-delivery, a marketplace settlement PDF. These are re-keyed slowly and with errors or simply filed and lost, which is why the excursion record, the billing reconciliation, the compliance audit trail and the dashboards run short of the data they need.
Who has it
Pharma and vaccine operators carry the heaviest paper load (temperature charts, calibration certificates, batch and shipping documents); reefer fleets carry lorry receipts and proof-of-delivery; and cold-storage and fresh or quick-commerce operators carry inward, batch-expiry and settlement documents.
What we build
Turning the varied, messy documents the operator runs on into clean structured records: temperature charts and logger exports, calibration and validation certificates, batch and shipping documents, lorry receipts, proofs-of-delivery and settlement reports read into the data layer, captured once at the door, validated, and filed against the right consignment, chamber or account.
What is automated, where AI helps, who signs off
The reliable spine
The spine stays non-AI: the validation rules that check an extracted figure against its expected range, the filing logic that attaches each document to the right consignment, chamber or account, and the exception queue for anything that fails a check.
Where AI helps
AI does the reading: turning temperature charts, calibration certificates, batch and shipping documents, lorry receipts and settlement PDFs from the operator's own files into structured fields. The extracted figure is always checked against the rule and confirmed by a person; AI never owns the number or the audit record.
Who signs off
A named person confirms any extracted figure used in billing, an excursion record or a regulated filing before it is trusted.
What changes day to day
Documents become data at the door instead of a re-keying queue; the same document feeds the excursion record, the billing reconciliation, the compliance trail and the dashboards instead of being typed in three places; a needed temperature chart or certificate is found in seconds. Often the quiet prerequisite that makes the excursion, reconciliation and dashboard solutions run in a paper-heavy operator.
Illustrative outcome
Re-keying hours removed; the audit and reconciliation data layer fills out; documents findable in seconds.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.