Chemical Distribution
The vendor master is duplicated (the same principal entered three ways) and rates live in heads and old emails. Material is bought by weight or volume and can vary on arrival (a tanker short, a drum count off, a moisture or assay difference), so checking quantity and grade against the challan is real money. Invoices are paid against orders nobody matched to a receipt, so overbilling, short-supply, duplicate billing, off-contract rates and missed slab rebates slip through, and finance re-keys every invoice by hand.
Who has it
Industrial and specialty chemical distributors on supplier and principal invoices, solvent, polymer and resin traders on bulk buys, import and re-packing or blending houses on import invoices, duty and CHA bills, and any segment buying on credit terms.
What we build
A clean vendor and rate-contract master (grade- and pack-wise) and a deterministic three-way match (goods received vs PO vs invoice) that flags price drift, short-supply, duplicate billing, GST mismatches and the quantity or assay difference on arrival, with the missed-slab-rebate check built in. For imports it ties the supplier invoice to the bill of entry, duty and CHA bill.
What is automated, where AI helps, who signs off
The reliable spine
The non-AI spine is the deterministic three-way match: a clean vendor and rate-contract master, goods-received versus purchase order versus invoice, with rules that flag price drift, short supply, duplicate billing, GST mismatch, the quantity or assay difference on arrival and the missed slab rebate, and for imports the tie to the bill of entry, duty and CHA bill.
Where AI helps
AI only reads the invoices, challans and CHA documents so the match runs without a person re-keying them, and flags the exceptions for review. It never approves a payment or accepts a rate.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
Clean invoices flow through for one-click approval; only genuine exceptions reach a person; overbilling, off-rate buying, short supply and missed rebates are caught before payment, not at audit; re-keying disappears.
Illustrative outcome
Input-bill and rebate leakage caught and recovered each cycle; finance re-keying hours removed.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.