Chemical Distribution
The off-the-shelf accounting tool does not fit how a deep, dated, batch-tracked chemical range works, so the real picture runs in a register, a personal Excel and a WhatsApp group: thousands of small-pack SKUs, each with a grade, a hazard class, a batch and a shelf life or re-test date, and nobody can see at a glance which lots are slow, which are approaching their life and which are already dead capital. Stock counts are a periodic scramble, expiry is caught too late to move the lot, and the owner is always working off yesterday's picture. A repacking or blending house takes bulk in and sells repacked or blended packs out, and the line that ties them (which source lot or lots went into which sale pack, at what blend ratio, with what yield and loss, and with which label and SDS) is kept in a register that does not reconcile, so genealogy breaks, a recall would be a guessing game, and a sale pack can go out with a wrong or missing GHS label or an out-of-date SDS. The Factories Act and the buyer both expect lot traceability that the paper cannot give.
Who has it
Item-master and dead-stock discipline is core for lab, fine and reagent suppliers with their deep slow-moving range, and for industrial distributors carrying specialty grades with shelf life; batch genealogy is the operating heart of an import and re-packing or blending house, and matters for industrial or solvent traders wherever they decant or repack bulk into sale packs.
What we build
A purpose-built application (web for the office, mobile or tablet for the godown floor) that holds the real item, batch and lot record with grade, hazard class, pack, shelf life and re-test date, gives a live first-expiry view, flags lots approaching their life while there is still time to sell or return them, and lets the floor capture issue, receipt and physical count against the lot in real time. One current shared screen the whole team runs the same way instead of a register and one person's Excel. A batch-genealogy application: source lot to blend or repack job to output lot, with blend ratio, yield and loss reconciled, and a correct GHS label and current SDS generated and tied to every output pack. Forward and backward traceability (which source lots are in a given sale pack, and which sale packs came from a given source lot) is one query, so a recall or a buyer audit is answered in minutes.
What is automated, where AI helps, who signs off
The reliable spine
The non-AI spine is the purpose-built application itself: the item, batch and lot record with grade, hazard class, pack, shelf life and re-test date, a live first-expiry view, real-time floor capture of issue, receipt and count, and a batch-genealogy engine that reconciles source lot to blend or repack job to output lot with blend ratio, yield and loss, generating the correct GHS label and current SDS for every output pack.
Where AI helps
AI only reads inputs into that application: it lifts batch numbers, grades and expiry dates off a supplier COA or a floor slip so the record is captured without re-keying. It computes no yield, generates no compliance figure and signs no label.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
The real stock picture finally lives in one place everyone can see; expiring lots surface while they can still be moved or returned; dead capital surfaces in rupees; the floor feeds the office in real time instead of at month-end. Genealogy ties bulk-in to packed-out; yield and loss are visible per job; every sale pack carries a correct label and current SDS; a recall or audit is answered in minutes instead of a paper hunt.
Illustrative outcome
Capital trapped in dead and near-expiry stock reduced as lots surface in time; write-offs and disposal cost cut. Full lot traceability across in-to-out; mislabelled or stale-SDS dispatches eliminated; blend yield loss surfaced.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.