The reliable spine
The reliable spine is deterministic: the vendor and rate-contract master and the three-way match of goods received versus PO versus invoice, flagging price drift, short-supply, duplicate billing and GST mismatches.
Retail & D2C
Supplier-bill and three-way match
Buying runs informally and leaks. Invoices are paid against orders nobody matched to a receipt, so overbilling, duplicate payments, off-contract rates and quantity differences slip through. The same item is bought at three prices because there is no rate discipline, and finance re-keys every vendor invoice by hand.
Who has it
Omnichannel retailers and retail chains buying stock across stores and outlets, and D2C / online-first consumer brands and marketplace-led sellers buying finished goods or components from vendors.
What we build
A clean vendor and rate-contract master and a deterministic three-way match (goods received versus PO versus invoice) that flags price drift, short-supply, duplicate billing and GST mismatches, with the pay-approval held for a named person.
What is automated, where AI helps, who signs off
Automation for the routine. A person on every decision that matters.
Where AI helps
AI reads each vendor invoice, including scanned and non-standard formats, and extracts the line items so the match runs without re-keying; the pay-approval is always held for a person.
Who signs off
A named person signs off the payment and any rate or vendor exception; nothing touching money, stock, a payment, a price or a credit decision clears on the match alone.
What changes day to day
Clean invoices flow through for one-click approval; only genuine exceptions reach a person; overbilling and off-rate buying are caught before payment, not at audit; the re-keying disappears.
Illustrative outcome
Input-bill leakage caught and recovered each cycle; finance re-keying hours removed. Illustrative; final numbers come from your own data.
Illustrative; final numbers come from your own data.
Path to the build
How this one gets built.
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
What tends to pair with this one.
Same industryAnomaly and exception alertsSee what we buildSame industryApproval WorkflowsSee what we buildSame industryAsk your data in plain EnglishSee what we buildAgri-Inputs & AgritechSupplier-bill and inbound-claim three-way checkSee what we buildAgri-Processing & CommoditiesThe weighbridge / collection-gate-to-payment flowSee what we buildAuto Components & AncillaryCheck every supplier bill against what you agreedSee what we build
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