Automotive Dealerships
A parts counter buys from the OEM and from aftermarket suppliers on negotiated rate cards, price breaks and scheme terms, and almost nobody checks the invoice against the rate they agreed, so off-contract rates, quantity differences, duplicate payments and missed rebates slip through and surface, if ever, at audit.
Who has it
The signature case is spare-parts and accessories counters; lighter across all segments for general spend and the workshop's bought-in parts.
What we build
A clean vendor and rate-contract master, then a deterministic three-way match (order against goods-receipt against invoice) that flags every price drift, quantity and tax mismatch, duplicate payment and missed rebate; clean invoices flow through for one-click approval, only genuine exceptions reach a person.
What is automated, where AI helps, who signs off
The reliable spine
The reliable spine is non-AI: a clean vendor and rate-contract master and a deterministic three-way match of order against goods-receipt against invoice that flags every price drift, quantity and tax mismatch, duplicate payment and missed rebate, so only genuine exceptions reach a person.
Where AI helps
AI helps read the invoice and the rate card and line them up for the match; the match itself stays deterministic and the payment decision stays with a person, because it must be defensible.
Who signs off
A named person signs off anything touching money, stock, a customer promise, a regulated filing, a payment, a price, a credit decision or a people decision.
What changes day to day
Overbilling and off-contract rates are caught before payment, not at audit; buying runs to a rule. Illustrative; final numbers come from your own data.
Illustrative outcome
Overbilling and off-contract rates are caught before payment, not at audit; buying runs to a rule. Illustrative; final numbers come from your own data.
Illustrative; final numbers come from your own data.
Path to the build
Book a free 60-minute call, then a free Blueprint on the firm's own records. Deep-dive and build, followed by run and govern so the workflow keeps paying back.
Related builds
A free 60-minute call. No cost, no obligation, just a clear read on what is worth building.